Best Practices for Team Collaboration

Maximize your team's productivity with these collaboration tips.

Communication Guidelines

Use @mentions Effectively

• @name - Notify specific person
• @team - Notify entire team
• @here - Notify active members

Comment Best Practices

• Be specific and actionable
• Include context and links
• Use formatting for clarity
• Tag relevant stakeholders

Project Organization

Naming Conventions

Projects: [Client] - Project Name
Tasks: [Category] Task Description
Files: YYYY-MM-DD_filename_v1

Folder Structure

📁 Project Name
├── 📁 Documents
├── 📁 Designs
├── 📁 Development
├── 📁 Marketing
└── 📁 Archive

Task Management

Writing Good Task Descriptions

Include:

• What - Clear objective
• Why - Business context
• How - Steps or approach
• When - Deadline and milestones
• Who - Responsible parties

Using Labels

| Label | Use For | |-------|---------| | 🔴 Urgent | Immediate attention | | 🟡 Important | High priority | | 🟢 Normal | Standard tasks | | 🔵 Low | Nice to have |

Meeting Management

Before Meetings

• Create agenda in shared doc
• Share relevant tasks/docs
• Set clear objectives

After Meetings

• Document decisions
• Create action items
• Assign owners and deadlines

Review Cycles

• Daily: Personal task review
• Weekly: Team sync and planning
• Monthly: Project retrospective
• Quarterly: Process improvements